PROPOSAL AND BID FOR THE FELLING OF ALIEN INVASIVE VEGETATION AND THE REMOVAL OF BIOMASS IN THE BERG RIVER ON THE FARMS MORELIG, EIKENBOSCH & DOORDRIFT
The scope of the works comprises of the bidder submitting a proposal and bid on the best economical and acceptable method to remove all unwanted biomass material over a riparian zone of the Berg River. The work involves alien clearing on the farms named Morelig, Eikenbosch & Doordrift over an area of 0.3, 0.6 and 0.5 hectares respectively. The biomass material comprises of dry logs, live growing trees and broken trees lying in the river as well as re-growth.
The proposal must include methodology for the removal of said biomass and must take into account environmental laws, regulations and sensitivity of the area with regard to the bidders proposed methodology and will therefore be a functional requirement in the award of this bid. The proposal must have a timeline, itemised, and cost indicated as well as the discounted economic value and market use of the disposed biomass on bid form CBD 3.1. Further functional requirements are the capacity to perform the work in said time and references of past and similar work.
Conditions that may pose a risk:
The removal of invasive alien vegetation from the environmentally sensitive riparian zone is specialized work that requires competent human resources that are adequately skilled in working with heavy and dangerous machinery in aquatic and undulating conditions. The safety of all staff is of paramount importance in the implementation of this project. Due to the sensitive biodiversity within the riparian zone of the Berg River, the use of any equipment which has the potential to cause extensive damage to the river banks and indigenous flora may not be used.
The specialised skill of work will also entail the contractor to have extensive experience with fire management and control measures. This is extremely dangerous work and the requirements of the Occupational Health and Safety Act will be strictly enforced. The contractor must put all necessary precautions in place to work under these conditions.
A detailed risk management plan and Occupational Health & Safety specification is provided.
The scope of works will include:
The scope of the works comprises of the supply and management of machinery and specialised labour to fell trees, site preparation, treat tree stumps with herbicide to prevent re-growth, cut to size and remove all specified biomass from site.
Documents are available at Casidra SOC Ltd, 22 Louws Avenue, Southern Paarl. Documents can also be obtained from Mr Jacques Swanepoel via email on email@example.com.
Documents for the purpose of this bid include:
- Conditions to Submit Bid (Form CBD 2.1 (Lump Sum)
- Price Form, Bill of Quantities and Schedules (Form CBD 3.1 (Lump Sum))
- Scope of Works (Form CBD 4)
- PPP Evaluation Form (Form CBD 5.1 (80/20))
- Bank Entity Form (Form CBD 7), unless the banking details of the company indicate “verified” on the Central Supplier Database (CSD).
- Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.
- “BID 289 – Locality map” and “Morelig, Eikenbosch & Doordrif Specialized Alien Clearing”
- For Construction works – Occupational Health and Safety Risk assessment and Specifications according to Construction Reg. 5 (b)
In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:
- a functionality compliance test;
- B-BBEE certified bids will receive preferential scores;
The successful bidder will be required to fill in and sign a written Contract Form (CBD 8). Included is a penalty clause of R 2000/calendar day that apply for late completion of works and a 10% retention fee for 3 months not bearing interest.
A compulsory site meeting will be held on the 25th March 2019 at 10h00 at the Wellington Golf Club, GPS coordinates (33°38’32.20″S, 18°59’19.87″E). Notice of attendance must be forwarded to the contact person as copies of the design plans for the works will be handed out at the meeting.
BID DEADLINE: The closing date for the bid is 3rd April 2019 strictly at 12H00.
Bids must be submitted in a sealed envelope with the name of the bidder and the inscription “REMOVAL OF ALIEN BIOMASS – MORELIG, EIKENBOSCH & DOORDRIFT – BID NO. 289/2018” and placed in the bid box available at Reception of Casidra’s Head Office, 22 Louws Avenue, Southern Paarl. No faxed, counter-to-counter courier or posted bids will be accepted.
The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of 90 calendar days after closure of the bid and submitted as a bid packet:
|Document number||Document description||Action required/comment|
|CBD 1||General requirements||Signed|
|CBD 2.1||Conditions to submit bid (lump sum)||Signed|
|CBD 3.1||Price form (lump sum)||Complete, sign|
|CBD 4||Scope of works||Signed|
|CBD 5.2 (80/20)||PPP Evaluation form||Complete, sign|
|CBD 7||Bank Entity form (Not needed if “verified” on CSD)||Complete, bank stamp|
|TCC of principle and sub-contractors||Registration and verification of Tax Clearance on CSD.||Compulsory|
|BEE||B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail)||Original affidavit or certified copy certificate/Valid/not compulsory|
|PS & CF||Project schedule and cash flow projection||Compulsory|
|CV||Detailed company profile including the core competencies of personnel and subcontractors||Compulsory|
|CBD 3.1/3.2 Experience||Proof of previous work and contact details of three work-related references that are qualified to comment on work.|
|CBD 3.1 Rates||Unit rates for the works on the forms as supplied||Compulsory|
|CBD 3.1 Changes||Indication if any changes are proposed in scope of works and cost implication.||If required|
|CBD 3.1 Plant||List of machinery and plant available||Compulsory|
|CM (Construction works only)||Proof of competency of a Construction manager in terms of the Construction regulation 8.||Valid/ compulsory|
|COIDA||Letter of good standing of the Contractor in terms of COIDA||Valid/ compulsory|
|OHS Plan||Occupational Health and Safety Plan approved by the Client||Valid/ Proof after appointment|
|CI||Proof of construction insurance||Valid/ Proof after appointment|
|PD/MH||Completed estimate of machine hours and person days||Valid/ compulsory|
All technical enquiries can be referred to Mr J.Swanepoel at (021) 863 5000 or 084 900 9992.