RFQ – SUPPLY & INSTALLATION OF A COOLING UNIT

Contact Person: Mr. C Cupido
Contact Number: 021 863 5000
Contact Email: ccupido@casidra.co.za
RFQ DOCUMENT DOWNLOAD LINK: RFQ SUPPLY & INSTALLATION OF COOLING UNIT

 

RFQ – SUPPLY & INSTALLATION OF A COOLING UNIT

This document is not for sale. Any entity that requests payment must be reported at the contact person indicated in this tender.

GENERAL REQUIREMENTS

The works, as described, are part of the Agri-Processing programme of the Department of Agriculture Western Cape. The project is situated in Eerste River in Cape Town. The quoted amount will be a lump sum bid and must include materials, labour, and machinery. The successful bidder must have the capacity to start the works within 7 (seven) days of appointment and complete the work within a maximum of 6 (six) weeks. 

Conditions that may pose a risk: (Summary of Risk analysis)

Owing to the electrical component of this installation, the supplier must put all necessary precautions in place to work under these conditions.

The scope of works will include:

  • Supply and installation of a 2500mm (Height) x 2200mm (Width) x 2200mm (Length) cold room with a 900mm x 2000mm hinged type door.
  • Supply and installation of a refrigeration unit to the cold room in order to operate at 2°C.
  • Supply and installation of a digital controller to operate the cold room (temperature, on/off etc.).
  • Above installation must come with all necessary fittings; accessories such as cables, bolts, nuts and sealant etc. to complete the contract.
  • At least 1 year (12 months) warranty on all works & materials.
  • Supplier must conform to the design specifications as given in CBD 4 Scope of works.
  • Successful performance test must be done on completion before payment can be done.
  • COC certificate must be supplied on electrical installation.
  • Price to include all supply and installation costs.

Documents for the purpose of this bid include:

  1. Conditions to Submit Bid (Form CBD 2.1 (Lump Sum / Measured)) or Standard Conditions of Contract can be viewed on the Casidra website at Casidra.co.za
  2. Price Form, Bill of Quantities and Schedules (Form CBD 3.1 (Lump Sum/Measured))
  3. Scope of Works (Form CBD 4)
  4. PPP Evaluation Form (Form CBD 5.1 (80/20) / 5.2 (90/10))
  5. Bank Entity Form (Form CBD 7), unless the banking details of the company indicate “verified” on the Central Supplier Database (CSD).
  6. Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.

In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:

  • A functionality compliance test;
  • B-BBEE certified bids will receive preferential scores;
  • Local production and content

This bid includes goods from a designated sector “Electrical & Telecom cables” and only locally produced goods, services or works, or locally manufactured goods with a stipulated minimum threshold for local production and content will be considered. SBD 6.2 and Annex C, D and E documentation apply and must be completed and handed in with this bid.

The successful bidder will be required to fill in and sign a written Contract Form (CBD 8). Included is a penalty clause of R 500.00/calendar day that apply for late completion of works.

BID DEADLINE:  The closing date for the bid is 29 June 2022 strictly at 12H00.

SUBMISSION OF BIDS

RFQ documents must only be emailed and the below process MUST be followed regarding email submissions:-

  • Bids are to be emailed in PDF format.
  • Bids are only to be sent to following email address:  ccupido@casidra.co.za
  • Bidders to note that the maximum size of mailbox to receive a document is 8Mb. (Only send what is asked for. Do not sent Health & Safety plan for example, as it is not called for in the tender document)
  • Casidra will not be responsible for bidders’ internet connections, mailbox issues, etc.
  • The closing date and time is specific and any emailed bids past the submission date will then be considered as late bids. Bidders should therefore submit bid documents timeously to allow for the delivery time lag of emails.

The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of at least 30 calendar days after closure of the bid and submitted as a bid packet:

Document number

Document description

Action required/comment 

CBD 1

General requirements

Signed

CBD 2.1

Conditions to submit bid

Signed

CBD 3.1

Price form (lump sum/measured)

Complete, sign

CBD 3.1 Experience

Proof of previous work and contact details of three work-related references that are qualified to comment on work.

Compulsory

CBD 3.1 Changes

Indication if any changes are proposed in scope of works and cost implication.

If required

CBD 3.1 Plant

List of machinery and plant available

Compulsory

CDB 3.1 CM (Construction works only)

Proof of competency of a Construction manager in terms of the Construction regulation 8.

Valid/ compulsory

CBD 4

Scope of works

Signed

CBD 5.1 (80/20)

PPP Evaluation form

Complete, sign

CBD 7

Bank Entity form (Not needed if “verified” on CSD)

Complete, bank stamp

TCC of principle and sub-contractors

Registration and verification of Tax Clearance on CSD.

Compulsory

BEE

B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail)

Original affidavit or certified copy certificate/Valid/not compulsory

Company profile

Detailed company profile including the core competencies of personnel and subcontractors

Compulsory

COIDA

Letter of good standing of the Contractor in terms of COIDA

Valid/compulsory

OHS Plan

Occupational Health and Safety Plan approved by the Client

Valid/ Proof after appointment

CI

Proof of construction insurance

Valid/ Proof after appointment

Electrical registration for main supply

Electrical Sub-contractor for the electrical installation must supply proof of Electrician registration with the Department of labour and must be able to provide a compliance certificate on completion of the works

Compulsory

Warranty

Provide copy of 1 year warranty offered

Compulsory

Product brochure

Supply brochure & technical specifications of product offered

Compulsory