RFQ: CASIDRA SOC LTD – INFORMATION TECHNOLOGY: IT INFRASTRUCTURE UPGRADE

  • Quotation
  • Paarl, Western Cape
  • 2:20 PM
  • Closing Date: 2022-01-31
  • Closing Time: 12:00 PM
Contact Person: Mr. H Pietersen
Contact Number: 021 863 5000
Contact Email: hpietersen@casidra.co.za

REQUEST FOR QUOTE: CASIDRA SOC LTD – INFORMATION TECHNOLOGY: IT INFRASTRUCTURE UPGRADE

This document is not for sale. Any entity that requests payment must be reported at the contact person indicated in this tender.

GENERAL REQUIREMENTS

A service provider with proven knowledge and expertise in IT server Infrastructure is required to furnish, install and configure IT hardware and software by upgrading the current on-premises servers comprising of a domain controller, exchange server and file server used as an application server to current server solution.

The scope of works will include:

  1. Upgrading current server infrastructure.
  2. Microsoft Windows Server 2019 Std (60 Cals).
  3. Server Migration, Configuration and build.
  4. Setup should take place in a phased approach with limit downtime.

Documents are available at Casidra SOC Ltd, 22 Louws Avenue, Southern Paarl.  Documents can also be obtained from Mr. H Pietersen via email at hpietersen@casidra.co.za. Contact number 021 863 5000.

Documents for the purpose of this bid include:

  1. Conditions to Submit Bid, Standard Conditions of Contract can be viewed on the Casidra website at casidra.co.za.
  2. Price Form, Form CPBD 3.1 (Lump Sum)
  3. PPP Evaluation Form (Form CBD 5.1 (80/20)
  4. Bank Entity Form (Form CBD 7)), unless the company banking information indicate “verified” on the CSD.

In accordance with Casidra’s Preferential Procurement Policy, B-BBEE certified bids will receive preferential scores.

The successful bidder will be required to fill in and sign a Service Level Agreement (CPBD 8).

BID DEADLINE:  The closing date for the quote is 31 January 2022 strictly at 12H00.

SUBMISSION OF QUOTES

RFQ documents must only be emailed and the below process MUST be followed regarding email submissions:-

  • Bids are to be emailed in PDF format.
  • Bids are only to be sent to following email address: hpietersen@casidra.co.za
  • Bidders to note that the maximum size of mailbox to receive a document is 8Mb. (Only send what is asked for. Do not sent Health & Safety plan for example, as it is not called for in the tender document)
  • Casidra will not be responsible for bidders’ internet connections, mailbox issues, etc.
  • The closing date and time is specific and any emailed bids past the submission date will then be considered as late bids. Bidders should therefore submit bid documents timeously to allow for the delivery time lag of emails.
  • Bids must be emailed with following title inscription “RFQ: IT INFRASTRUCTURE UPGRADE”

No faxed, counter-to-counter courier or posted bids will be accepted.

The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of 60 calendar days after closure of the bid and submitted as a bid packet:

Document number

Document description

Action required/comment

CBD 1

General requirements

Signed

CBD 2.1

Conditions to submit bid

Signed

CBD 3.1

Price form (lump sum)

Complete, sign

CBD 3.1 Experience

Proof of previous work and contact details of three work-related references that are qualified to comment on work.

Compulsory

CBD 5.1(80/20)

PPP Evaluation form

Complete, sign

CBD 7

Bank Entity form (Not needed if “verified” on CSD)

Complete, bank stamp

TCC of principle and sub-contractors

Registration and verification of Tax Clearance on CSD.

Compulsory

BEE

B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail)

Original affidavit or certified copy certificate/Valid/not compulsory

Company profile

Detailed company profile including the core competencies of personnel and subcontractors

Compulsory