RE-INVITATION – BID NO: 2022/01/HO : SERVICES OF A COMPANY SECRETARY

  • Quotation
  • Paarl, Western Cape
  • 8:17 AM
  • Closing Date: 2022-05-23
  • Closing Time: 12:00 PM
Contact Person: Mr. D Nefdt
Contact Number: 021 863 5000
Contact Email: dnefdt@casidra.co.za
BID DOCUMENT DOWNLOAD LINK: RE-INVITATION BID 2022/01/HO

 

RE-INVITATION – BID NO: 2022/01/HO : SERVICES OF A COMPANY SECRETARY

FRAMEWORK AGREEMENT

This document is not for sale. Any entity that requests payment must be reported at the contact person indicated in this tender.

GENERAL REQUIREMENTS

Casidra SOC Ltd is a schedule 3D business enterprise of the Western Cape Provincial Government situated in Paarl, Western Cape. In terms of the PFMA, the Accounting Authority of Casidra SOC Ltd is the Board of Directors.

BACKGROUND

The Company Secretary is responsible for providing the board of directors with guidance as to their duties, responsibilities and powers; ensuring that the Board and Company comply with legislation and regulations, sound corporate governance practices, including minutes; and the scheduling, preparation and minute taking of board and board committee meetings.

The provision of company secretariat services will be required for a period of 1 year with the option of contract extension for a further 12 months, linked to a performance agreement.

The scope of work will include:

  1. Advisory services including legal interpretation of statutes such as the Companies Act, Public Finance Management Act, and/or other application legislation;
  2. Compliance services;
  3. Administrative services; and
  4. Project/Business related services.

Compulsory documentation to be submitted by the interested bidder:

A       A detailed plan, which as a minimum should include timeframes and deliverables, must be included.

B       The successful service provider must possess a legal or Chartered Institute of Secretaries (CIS) professional qualification.

C       The successful service provider must have at least five (5) years’ experience in the provision of the services set out in paragraph 3.  Bidders must submit detailed curriculum vitae of proposed team members. 

D       The successful service provider must demonstrate a working knowledge of the PFMA and National Treasury Regulations.

E       Provide at least 3 reputable contactable references where you have provided company secretariat services.

F       The proposed fee must be set out in the prescribed table presented in CPBD 3.

Documents for the purpose of this bid include:

  1. Conditions to Submit Bid (Form CBD 2.1 (Lump Sum / Measured)) or Standard Conditions of Contract can be viewed on the Casidra website at casidra.co.za.
  2. Price Form, Bill of Quantities and Schedules (Form CBD 3.1)
  3. Scope of Works (Form CBD 4)
  4. PPP Evaluation Form (Form CBD 5.1 (80/20))
  5. Bank Entity Form (Form CBD 7), unless the banking details of the company indicate “verified” on the Central Supplier Database (CSD).
  6. Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.

In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:

  • a pre-compliance criteria of presence in the Western Cape, preferably in the radius of 60 km from Casidra SOC Ltd, 22 Louws Avenue, Paarl;
  • a functionality compliance test;
  • B-BBEE certified bids will receive preferential scores;

The successful bidder will be required to fill in and sign a written Contract Form (CBD 8).

BID DEADLINE:  The closing date for the bid is Monday, 23 May 2022 strictly at 12H00.

SUBMISSION OF BIDS:

Bids must be submitted in a sealed envelope with the name of the bidder and the inscription “BID NO 2022/01 SERVICES OF A COMPANY SECRETARY” and placed in the bid box available at Reception of Casidra’s Head Office, 22 Louws Avenue, Southern Paarl.  No faxed, emailed, counter-to-counter courier or posted bids will be accepted. No late bids will be accepted.

The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of 90 calendar days after closure of the bid and submitted as a bid packet:

Document number

Document description

Action required/comment 

CBD 1

General requirements

Signed

CBD 2

Conditions to submit bid

Signed

CBD 3.1

Price form

Complete, sign

CBD 3.1 Experience

Proof of previous work and contact details of three work-related references that are qualified to comment on work.

Compulsory

CBD 3.1 Rates

Unit rates for the works on the forms as supplied

Compulsory

CBD 3.1 Changes

Indication if any changes are proposed in scope of works and cost implication.

If required

CBD 4

Scope of works

Signed

CBD 5 (80/20)

PPP Evaluation form

Complete, sign

CBD 7 or bank confirmation letter

Bank Entity form (Not needed if “verified” on CSD)

Complete, bank stamp

TCC of principle and sub-contractors

Registration and verification of Tax Clearance on CSD.

Compulsory

BEE

B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail)

Original affidavit or originally certified copy certificate/Valid/not compulsory

Company profile

Detailed company profile including the core competencies of personnel and subcontractors

Compulsory