BID NO: 68/2021 PROPOSAL AND BID FOR THE FELLING OF ALIEN INVASIVE VEGETATION AND THE REMOVAL OF BIOMASS IN THE BERG RIVER: PAARL WEST BANK – MUNICIPAL LAND ADJACENT TO LANG STREET BRIDGE

  • Quotation
  • Paarl, Western Cape
  • 11:26 AM
  • Closing Date: 2021-12-10
  • Closing Time: 12:00 PM
Contact Person: Mr. J Swanepoel
Contact Number: 021 863 5000
Contact Email: jswanepoel@casidra.co.za

BID DOCUMENT DOWNLOAD LINK:

BID 68/2021

MAP

 

BID NO: 68/2021 – PROPOSAL AND BID FOR THE FELLING OF ALIEN INVASIVE VEGETATION AND THE REMOVAL OF BIOMASS IN THE BERG RIVER: PAARL WEST BANK – MUNICIPAL LAND ADJACENT TO LANG STREET BRIDGE

This document is not for sale. Any entity that requests payment must be reported at the contact person indicated in this tender.

GENERAL REQUIREMENTS

The scope of the works comprises of the bidder submitting a proposal and bid on the best economical and acceptable method to remove all unwanted biomass material over a riparian zone of the Berg River. The work involves alien clearing on the farms named Municipal Land Adjacent Lang Street Bridge over an area of 1.36 hectares respectively. The biomass material comprises of dry logs, live growing trees and broken trees lying in the river as well as re-growth.

The proposal must include methodology for the removal of said biomass and must take into account environmental laws, regulations and sensitivity of the area with regard to the bidders proposed methodology and will therefore be a functional requirement in the award of this bid. The proposal must have a timeline, itemised, and cost indicated as well as the discounted economic value and market use of the disposed biomass on bid form CBD 3.1. Further functional requirements are the capacity to perform the work in said time and references of past and similar work.

Conditions that may pose a risk: (Summary of Risk analysis)

The removal of invasive alien vegetation from the environmentally sensitive riparian zone is specialized work that requires competent human resources that are adequately skilled in working with heavy and dangerous machinery in aquatic and undulating conditions. The safety of all staff is of paramount importance in the implementation of this project.  Due  to  the  sensitive  biodiversity  within  the  riparian  zone  of  the Berg River,  the  use  of  any equipment which has the potential to cause extensive damage to the river banks and indigenous flora may not be used.

A detailed risk management plan and Occupational Health & Safety specification is provided.

The scope of works will include:

The scope of the works comprises of the supply and management of machinery and specialised labour to fell trees, site preparation, treat tree stumps with herbicide to prevent re-growth, cut to size and remove all specified biomass from site.

Documents for the purpose of this bid include:

  1. Conditions to Submit Bid (Form CBD 2.1 (Lump Sum))
  2. Price Form, Bill of Quantities and Schedules (Form CBD 3.1 (Lump Sum))
  3. Scope of Works (Form CBD 4)
  4. PPP Evaluation Form (Form CBD 5.1 (80/20))
  5. Bank Entity Form (Form CBD 7), unless the banking details of the company indicate “verified” on the Central Supplier Database (CSD).
  6. Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.
  7. MAP showing stockpile site and exit routes to remove biomass
  8. For Construction works – Occupational Health and Safety Risk assessment and Specifications according to Construction Reg. 5 (b)

All technical enquiries can be referred to Mr J Swanepoel at (021) 863 5000.

In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:

  • B-BBEE certified bids will receive preferential scores;

The successful bidder will be required to fill in and sign a written Contract Form (CBD 8). Included are a penalty clause of R 2000.00 / calendar day that apply for late completion of works and a 10% retention fee for 3 months not bearing interest.

A compulsory site meeting will be held on Wednesday the 30th of November 2021 at 10h00 at Arnolds off the Lady Loch Road at GPS coordinates 33°37’51.88″S and 18°58’32.95″E. 

Directions for compulsory site meeting: Off the Lady Loch Bridge

DIRECTIONS:

From Paarl follow the R45 towards Wellington, crossing the R44  for approximately 1.02km

Turn right onto Lady Loch Road and continue for approximately 2.7km to meeting point on the right side of the road.

Notice of attendance must be forwarded to the contact person as copies of the map for the works will be handed out at the meeting. Please ensure COVID protocols are adhered to at the meeting.

BID DEADLINE:  The closing date for the bid is 10th December 2021 strictly at 12H00.

SUBMISSION OF BIDS

Bids must be submitted in a sealed envelope with the name of the bidder and the inscription “REMOVAL OF ALIEN BIOMASS: PAARL WEST BANK – MUNICIPAL LAND ADJACENT LANG STREET BRIDGE – BID NO. 68/2021” and placed in the bid box available at Reception of Casidra’s Head Office, 22 Louws Avenue, Southern Paarl.

The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of 90 calendar days after closure of the bid and submitted as a bid packet:

Document number

Document description

Action required/comment 

CBD 1

General requirements

Signed

CBD 2.1

Conditions to submit bid

Signed

CBD 3.1

Price form (lump sum)

Complete, sign

CBD 3.1 Experience

Proof of previous work and contact details of three work-related references that are qualified to comment on work.

Compulsory

CBD 3.1 Rates

Unit rates for the works on the forms as supplied

Compulsory

CBD 3.1 Changes

Indication if any changes are proposed in scope of works and cost implication.

If required

CBD 3.1 Plant

List of machinery and plant available

Compulsory

CDB 3.1 CM (Construction works only)

Proof of competency of a Construction manager in terms of the Construction regulation 8.

Valid/ compulsory

CBD 4

Scope of works

Signed

CBD 5.1 (80/20)

PPP Evaluation form

Complete, sign

CBD 7

Bank Entity form (Not needed if “verified” on CSD)

Complete, bank stamp

TCC of principle and sub-contractors

Registration and verification of Tax Clearance on CSD.

Compulsory

BEE

B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail)

Original affidavit or certified copy certificate/Valid/not compulsory

Company profile

Detailed company profile including the core competencies of personnel and subcontractors

Compulsory

COIDA

Letter of good standing of the Contractor in terms of COIDA

Compulsory

OHS Plan

Occupational Health and Safety Plan approved by the Client

Valid/ Proof after appointment

CI

Proof of construction insurance

Valid/ Proof after appointment

PD/MH

Completed estimate of machine hours and person days

Valid/ Compulsory

QUALIFICATIONS

Chainsaw/Brush cutter/Herbicide applicator/ certificates

Compulsory