BID NO: 57/2021 AQUAFOODS – SALDANHA: SUPPLY, DELIVER AND INSTALLATION OF ELECTRONIC WEIGHING MACHINE, MANUAL BAG CLOSER, LABELLING AND STAMPING SYSTEM, AS WELL AS A THERMAL PRINTER

  • Quotation
  • Saldanha, Western Cape
  • Applications have closed.
  • 2:24 PM
  • Closing Date: 2021-10-08
  • Closing Time: 12:00 PM
Contact Person: Mr. M Pienaar
Contact Number: 021 863 5000
Contact Email: mpienaar@casidra.co.za

BID NO: 57/2021 – AQUAFOODS – SALDANHA: SUPPLY, DELIVER AND INSTALLATION OF ELECTRONIC WEIGHING MACHINE, MANUAL BAG CLOSER, LABELLING AND STAMPING SYSTEM, AS WELL AS A THERMAL PRINTER

This document is not for sale. Any entity that requests payment must be reported to the contact person indicated in this tender.

GENERAL REQUIREMENTS

The works, as described, consists out of the importing, delivering to site of an electronic weighing machine and a manual bag closer with thermal printing. The successful bidder must have the capacity to supply, deliver and install the items within 90 (ninety) days after appointment.

Conditions that may pose a risk: (Summary of Risk analysis)

The service provider needs to have all reasonable measures in place to ensure that all activities undertaken by the service provider are in accordance with the Occupational Health and Safety Act, and that the personnel working on this project are exposed to as little risk as practically possible.

The specifications of the products to be supplied, delivered and installed:

  1. Electronic Weighing Machine
  • The electronic weighing machine must have an electronic weighing system.
  • The machine needs to have two stainless steel (AISI 316) loading cells.
  • The digital operating system must have the capability to save various weights in its memory.
  • The machine must have the ability to complete the packing process with a manual bag closer.
  • The steel components of the machine must be made of AISI 316 Stainless Steel.
  • The plastic must be suitable for contact with food items.
  • The control panel must have IP65 protection. This will ensure that it was adequate protection against dust and water pressure.
  • The machine must be easy to wash and sanitize.
  • It needs to be able to work in a high degree of humidity and salinity.
  • The power supply specifications for the machine: 220 V, 50Hz.
  1. Manual Bag Closer
  • The manual bag closer needs to be able to close and seal bags of up to 25kg in weight.
  • The bags need to be sealed with 2.5mm,3mm and 4mm clips.
  • The steel elements of the manual bag closer must be constructed with AISI 316 Stainless Steel.
  • All parts must be suitable for contact with food.
  • The manual bag closer must be integrated with a labelling and stamping system.
  1. Thermal Printer
  • A thermal printer should be supplied that can print the labels that are to be strapped to the sealed bags.
  • These labels should contain information relating to the company and packaged product, as well as other information required by health regulations.
  • The printer should contain a waterproof keyboard, and should be able to store information pertaining to the labels.
  • The printer must have a stainless-steel covering, contain an ethernet port (to be connected to the company servers and programmes).
  • The printer needs to contain a Bluetooth communication board.
  • The power supply specifications for the printer: 220V, 50 Hz.
  • Supply 100 000 waterproof labels compatible with a laser printer.
  1. Miscellaneous
  • 5 x 850m rolls of black mussel reseeding plastic tubes.
  • 3 x 2000m tubular cotton net for mussel farming.

Documents are available from Casidra SOC Ltd via email on mpienaar@casidra.co.za.

Documents for the purpose of this bid include:

  1. Conditions to Submit Bid (Form CBD 2.1 (Lump Sum)
  2. Price Form, Bill of Quantities and Schedules (Form CBD 3.1 (Lump Sum)
  3. Scope of Works (Form CBD 4)
  4. PPP Evaluation Form (Form CBD 5.1 (80/20))
  5. Bank Entity Form (Form CBD 7), unless the banking details of the company indicate “verified” on the Central Supplier Database (CSD).
  6. Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.

 In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:

  • a functionality compliance test;
  • B-BBEE certified bids will receive preferential scores;

The successful bidder will be required to fill in and sign a written Contract Form (CBD 8

BID DEADLINE:  The closing date for the bid is 8th October 2021 strictly at 12H00.

SUBMISSION OF BIDS

Bids must be submitted in a sealed envelope with the name of the bidder and the inscription “AQUAFOODS: SUPPLY, DELIVER AND INSTALLATION OF ELECTRONIC WEIGHING MACHINE, MANUAL BAG CLOSER, LABELLING AND STAMPING SYSTEM, AS WELL AS A THERMAL PRINTER – BID NO. 57-2021” and placed in the bid box available at Reception of Casidra’s Head Office, 22 Louws Avenue, Southern Paarl.  No faxed, emailed, counter-to-counter courier or posted bids will be accepted.

The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of 90 calendar days after closure of the bid and submitted as a bid packet:

Document number

Document description

Action required/comment 

CBD 1

General requirements

Signed

CBD 2.1

Conditions to submit bid

Signed

CBD 3.1

Price form (lump sum)

Complete, sign

CBD 3.1 Experience

Proof of previous work and contact details of three work-related references that are qualified to comment on work.

 

Compulsory

CBD 3.1 Rates

Unit rates for the works on the forms as supplied

Compulsory

CBD 3.1 Changes

Indication if any changes are proposed in scope of works and cost implication.

If required

CBD 5.1 (80/20)

PPP Evaluation form

Complete, sign

CBD 7

Bank Entity form (Not needed if “verified” on CSD)

Complete, bank stamp

TCC of principle and sub-contractors

Registration and verification of Tax Clearance on CSD.

Compulsory

B-BBEE

B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail)

Original affidavit or certified copy certificate/Valid/not compulsory

Company profile

Detailed company profile including the core competencies of personnel and subcontractors

Compulsory

COIDA

Letter of good standing of the Contractor in terms of COIDA

Valid/ compulsory

Specifications

Provide the technical specifications of all four items to be supplied

Compulsory

Proof of Import/Export Registration

Provide proof that company has Import/Export registration with SARS.

Compulsory

Warranty

Guarantee of 1 year warranty of the entire system after installation.

Compulsory

After-sale service

Commitment to a three-month after sale service agreement.

Compulsory