BID NO: 38/2021 (RE-INVITE) PROPOSAL AND BID FOR THE FELLING OF ALIEN INVASIVE VEGETATION AND THE REMOVAL OF BIOMASS IN THE BERG RIVER: TEMPEL WINES FARM; RIVERBY FARM and AMADEA FARM: NORTH PAARL

  • Quotation
  • Paarl, Western Cape
  • 3:50 PM
  • Closing Date: 2022-01-21
  • Closing Time: 12:00 PM
Contact Person: Mr. J Brady
Contact Number: 021 863 5000
Contact Email: jbrady@casidra.co.za
BID DOCUMENT DOWNLOAD LINK: BID 38/2021 (re-invite)

 

BID NO: 38/2021 (RE-INVITE) – PROPOSAL AND BID FOR THE FELLING OF ALIEN INVASIVE VEGETATION AND THE REMOVAL OF BIOMASS IN THE BERG RIVER: TEMPEL WINES FARM; RIVERBY FARM and AMADEA FARM: NORTH PAARL

This document is not for sale. Any entity that requests payment must be reported at the contact person indicated in this tender.

GENERAL REQUIREMENTS

The scope of the works comprises of the bidder submitting a proposal and bid on the best economical and acceptable method to cut, treat and stack all cleared biomass material over the riparian zone of the Berg River. The work involves alien clearing from Tempel Wines Farm (Tom Heeremans); Riverby Farm (Paul Watson) and ending at Amadea farm (Vossenbeer Lekkerbly Farm – Marizaan de Beer) section, an area of 1.16 hectares respectively. The biomass material comprises of dry logs, live growing tree, plants including reeds and broadleaf plants as well as trees lying in the river as well as re-growth.

The proposal must include methodology for the removal of said biomass and must take into account environmental laws, regulations and sensitivity of the area with regard to the bidders proposed methodology and will therefore be a functional requirement in the award of this bid. The proposal must have a timeline, itemised, and cost indicated as well as the discounted economic value and market use of the disposed biomass on bid form CBD 3.1. Further functional requirements are the capacity to perform the work in said time and references of past and similar work.

Conditions that may pose a risk: (Summary of Risk analysis)

The  removal  of  invasive  alien  vegetation  from  the  environmentally  sensitive  riparian  zone  is specialized work that requires competent human resources that are adequately skilled in working with heavy and dangerous machinery in aquatic and undulating conditions. The safety of all staff is of paramount importance in the implementation of this project.  Due  to  the  sensitive  biodiversity  within  the  riparian  zone  of  the Berg River,  the  use  of  any equipment which has the potential to cause extensive damage to the river banks and indigenous flora may not be used.

A detailed risk management plan and Occupational Health & Safety specification is provided.

The scope of works will include:

The scope of the works comprises of the supply and management of machinery and specialised labour to fell trees, site preparation, treat tree stumps with herbicide to prevent re-growth, cut to size and remove all biomass and stack above the 30 metre riparian zone.

Documents are available for the bidder to download from the following website address: https://casidra.co.za/tenders.

All technical enquiries can be referred to Mr J Brady at (021) 863 5000.

Documents for the purpose of this bid include:

  1. Conditions to Submit Bid (Form CBD 2.1 (Lump Sum))
  2. Price Form, Bill of Quantities and Schedules (Form CBD 3.1 (Lump Sum))
  3. Scope of Works (Form CBD 4)
  4. PPP Evaluation Form (Form CBD 5.1 (80/20))
  5. Bank Entity Form (Form CBD 7), unless the banking details of the company indicate “verified” on the Central Supplier Database (CSD).
  6. Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.
  7. “MAP – Tempel Wines Farm (Tom Heeremans); Riverby Farm (Paul Watson) and ending at Amadea farm (Vossenbeer Lekkerbly Farm – Marizaan de Beer)”
  8. For Construction works – Occupational Health and Safety Risk assessment and Specifications according to Construction Reg. 5 (b)

In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1 is subject to:

  • B-BBEE certified bids will receive preferential scores;

The successful bidder will be required to fill in and sign a written Contract Form (CBD 8). Included are a penalty clause of R 2000.00 / calendar day that apply for late completion of works and a 10% retention fee for 3 months not bearing interest.

A compulsory site meeting will be held on Tuesday the 17th of January 2022 at 09:30 at Amadea/Vossenbeer Lekkerbly Farm; Riverby Farm and Tempel Wines Farm at GPS coordinates 33°40’31.11″S and 18°58’32.44″E   Notice of attendance must be forwarded to Joshua Brady (0761336407) or jbrady@casidra.co.za as copies of the map for the works will be handed out at the meeting. Please ensure COVID protocols are adhered to at the meeting.

BID DEADLINE:  The closing date for the bid is 21 JANUARY 2022 strictly at 12H00.

SUBMISSION OF BIDS

Bids must be submitted in a sealed envelope with the name of the bidder and the inscription “THE REMOVAL OF BIOMASS IN THE BERG RIVER: TEMPEL WINES FARM; RIVERBY FARM and AMADEA FARM: NORTH PAARL – BID NO. 38/2021 (RE-INVITE)” and placed in the bid box available at Reception of Casidra’s Head Office, 22 Louws Avenue, Southe

The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of 90 calendar days after closure of the bid and submitted as a bid packet:

Document number

Document description

Action required/comment 

CBD 1

General requirements

Signed

CBD 2.1

Conditions to submit bid

Signed

CBD 3.1

Price form (lump sum)

Complete, sign

CBD 3.1 Experience

Proof of previous work and contact details of three work-related references that are qualified to comment on work.

Compulsory

CBD 3.1 Rates

Unit rates for the works on the forms as supplied

Compulsory

CBD 3.1 Changes

Indication if any changes are proposed in scope of works and cost implication.

If required

CBD 3.1 Plant

List of machinery and plant available

Compulsory

CDB 3.1 CM (Construction works only)

Proof of competency of a Construction manager in terms of the Construction regulation 8.

Valid/ compulsory

CBD 4

Scope of works

Signed

CBD 5.1 (80/20)

PPP Evaluation form

Complete, sign

CBD 7

Bank Entity form (Not needed if “verified” on CSD)

Complete, bank stamp

TCC of principle and sub-contractors

Registration and verification of Tax Clearance on CSD.

Compulsory

BEE

B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail)

Original affidavit or certified copy certificate/Valid/not compulsory

Company profile

Detailed company profile including the core competencies of personnel and subcontractors

Compulsory

COIDA

Letter of good standing of the Contractor in terms of COIDA

Valid/ compulsory

OHS Plan

Occupational Health and Safety Plan approved by the Client

Valid/ Proof after appointment

CI

Proof of construction insurance

Valid/ Proof after appointment

PD/MH

Completed estimate of machine hours and person days

Compulsory

QUALIFICATIONS

Chainsaw/First Aider/Health & Safety/Herbicide applicator/ certificates

Compulsory