RFQ:  SUPPLY AND INSTALLATION OF A SOLAR SYSTEM

  • Quotation
  • Oudtshoorn
  • 12:00 PM
  • Closing Date: 2022-05-16
  • Closing Time: 12:00 PM
Contact Person: Mr M. Qotyiwe
Contact Number: 082 560 5448.
Contact Email: mqotyiwe@casidra.co.za
RFQ DOCUMENT DOWNLOAD LINK: SUPPLY AND INSTALLATION OF SOLAR SYSTEM

 

RFQ:  SUPPLY AND INSTALLATION OF A SOLAR SYSTEM

GENERAL REQUIREMENTS

The works, as described, are part of the Agriculture and Land Reform programme for the Garden Route. The site is situated at Eric Daters Farm near Oudtshoorn (WC) in the Western Cape Province. The quoted amount will be a lump sum bid and must include supply, delivery and install of all material. The successful bidder must have the capacity to start the works immediately after appointment and complete the work within 21 (twenty-one) calendar days.

Conditions that may pose a risk: (Summary of Risk analysis)

  • Exposure to elements (sun, cold and dusty conditions);
  • Injuries due to the wrong usage of tools;
  • Back injuries due to lifting heavy objects and digging trenches.

The Contractor must put all necessary precautions in place to work under these conditions and prepare the site with the correct falls.

The scope of works will include:

  1. Supply and installation of solar pump into an existing borehole as per in CDB 4
  2. Supply, delivery and connection of 1 x 5000L tank as per CBD 4
  3. Supply, installation and connection of 4 x 355-watt solar panels mounted on a galvanized ground mount panel structure with vandal proofing secured on concrete pillars as per CDB 4
  4. At least 1 year (12 months) guarantee on all works.
  5. Supplier must verify the design specifications as given here and ensure that his installation conform to the pump output as requested.
  6. Successful performance test must be done on completion before payment can be done.

Documents can be obtained from the tender portal on Casidra’s website

Documents for the purpose of this bid include:

  1. Conditions to Submit Bid (Form CBD 2.1 or Standard Conditions of Contract can be viewed on the Casidra website at casidra.co.za.
  2. Price Form, Bill of Quantities and Schedules (Form CBD 3.1 (Lump Sum)
  3. Scope of Works (Form CBD 4)
  4. PPP Evaluation Form (Form CBD 5.1 (80/20)
  5. Bank Entity Form (Form CBD 7), unless the banking details of the company indicate “verified” on the Central Supplier Database (CSD).
  6. Registration on the CSD for all suppliers is compulsory and registration numbers must be supplied.
  7. Local Content Declaration

 In accordance with Casidra’s Preferential Procurement Policy, this bid as further indicated in CBD 5.1is subject to: 

  • a functionality compliance test;
  • B-BBEE certified bids will receive preferential scores;

RFQ DEADLINE:  The closing date for the request for quote is 16th of May 2022 strictly at 12H00.

SUBMISSION OF RFQ

RFQ documents must only be emailed and the below process MUST be followed regarding email submissions:-

  • Bids are to be emailed in PDF format.
  • Bids are only to be sent to following via email address: mqotyiwe@casidra.co.za with the subject title” RFQ: OUDTSHOORN: SUPPLY AND INSTALLATION OF A SOLAR SYSTEM.
  • Bidders to note that the maximum size of mailbox to receive a document is 8Mb. (Only send what is asked for. Do not sent Health & Safety plan for example, as it is not called for in the tender document)
  • Casidra will not be responsible for bidders’ internet connections, mailbox issues, etc.
  • The closing date and time is specific and any emailed bids past the submission date will then be considered as late bids. Bidders should therefore submit bid documents timeously to allow for the delivery time lag of emails.

The following documents (including fully completed and signed CBD forms numbered 1 to 7 as supplied) must be valid for a period of 60 calendar days after closure of the bid and submitted as a bid packet:

Document number

Document description

Action required/comment

 

Mark

 

CBD 1

General requirements

Signed/ Compulsory

 

CBD 2.1

Conditions to submit bid

Signed/

 

CBD 3.1

Price form (lump sum)

Complete, sign/ Compulsory

 

CBD 3.1 Experience

Proof of previous work and contact details of three work-related references that are qualified to comment on work.

 

Compulsory/Functional

 

CBD 3.1 Changes

Indication if any changes are proposed in scope of works and cost implication.

If required

 

CDB 3.1 CM (Construction works only)

Proof of competency of a Construction manager in terms of the Construction regulation 8.

Compulsory

 

CBD 4

Scope of works

Signed

 

CBD 5.1(80/20)

PPP Evaluation form

Complete, sign/ Compulsory

 

CBD 7

Bank Entity form (Not needed if “verified” on CSD)

Complete, bank stamp

 

TCC of principle and sub-contractors

Registration and verification of Tax Clearance on CSD.

Compulsory

 

BEE

B-BBEE Certificate or Sworn Affidavit (as applicable, see CBD 5 for detail)

Original affidavit or certified copy certificate/Valid/not compulsory

 

CBD 6

Local Content Declaration & Annexure C-E

Compulsory

 

WARRANTY

12 Month warranty on workmanship

Compulsory

 

COIDA

Letter of good standing of the Contractor in terms of COIDA

Valid/ compulsory

 

All technical enquiries can be referred to Mr M. Qotyiwe at (044) 873 4186 or 082 560 5448.